LOST N LAVA COWBOY GATHERING
MINUTES from October 16th, 2014 at 2nd Time Around Antique Store, Shoshone, Idaho
Meeting called to order by Payson Reese, President at 5:32pm.
Those in attendance: Katy Jo Fitzgerald, Lynn Hoffman, Ken Haught, Brian Dilworth, Richard Barney, Lanita Hall, Payson Reese, Claudia Reese, Ann Parker, Rusty Parker, Vernon Johnson, Betty Fredericksen.
No additions or corrections to the Agenda.  
Secretary Report from October 1, 2014 meeting were presented.  Rusty made an motion to accept the Secretary Report as presented, Vern 2nd, no discussion, motion passed.
Rusty presented the Treasurer Report.  Bryan asked why Lost N Lava broke away from Saddle Up, Vern explained.  Bryan made a motion to accept the Treasurer Report, Ann 2nd, no discussion, motion passed. 
Payson explained that Memberships are now due, October to October.
Entertainment report----6 performers have been confirmed for the Gathering in 2015.
Richard Barney gave a review of the Trail Ride.  12-15 people each day.  People were happy.  Will continue with the Trail Ride in 2015. Sept 11-13, 2015.  Rusty made a motion that the Trail Ride be held September 11th thru 13th, 2015.  Ann 2nd, no discussion, motion passed.  Richard explained that they might try to have a November ride.  He still has to talk to Eric about it.  Ann was worried about hunters but Richard said that shouldn’t be a problem.  Tentative date for ride, Nov 14th and 15, 2014.  Rusty asked if this would be a Lost N Lava event. Richard would like for it to be, because of the advertising.  In the future Richard asked if there couldn’t be some compensation for Richard and Eric conducting the Trail Rides. 
Payson reported that he filed a 1023EZ Form with the IRS for the 501C3 application.  They may hear something back as early as ten days but could be longer.
The Christmas Dinner and Festival of Trees was discussed.  Bryan said it would be civic minded to combine with Festival of Trees.  A meeting between the two organizations is planned for October 22, 2014 at 5:30pm at the Community Center to make a decision on this event.  
Ann needs to reserve the Community Building for the following Lost N Lava events on:  May 23, 2015, Memorial Day, Sept 18-20, 2015, Gathering and Dec. 12, 2015, Christmas Party.
Katy Jo Fitzgerald talked to the Committee about the FFA being involved in all the Lost N Lava events this coming year. She apologized for the non participation of the FFA this past year but will make it different for the upcoming year. Payson said the committee could use help for set up and clean up at all events.  Katy said she would get a calendar of events to the committee.  They need to do community service hours.  Maybe sell garden items at our events.  Rusty suggested donating $5.00 from each ad LNL receives for the programs to the FAA.  Maybe we could decide that in January, 2015.
Elections:  Bryan made a motion to keep current officers.  Lanita asked to amend motion to all but, Vice President, Salli Hubbs. Bryan retracted his motion.  Rusty made the motion to keep the current officers, except the Vice President position and open the floor for nominations for Vice President, Lanita 2nd, no discussion, motion passed.  Lanita then nominated Ann Parker for Vice President, Rusty nominated a new member, Betty Frederickson, Betty declined the nomination and Ann accepted nomination.  Payson closed the nomination for Vice President.
Rusty moved to create a Parliamentary Officer and nominated Katy Jo Fitzgerald, Lanita 2nd, no discussion, motion passed.  Katy Jo accepts.  
Payson appointed Richard and Eric Barney as the Trail Ride Bosses, Ken Haught as Vendor Chairman, Lynn Harmon and Betty Frederickson on the Advertising Committee, Payson will do Promotions.  Ann said she would help with the Advertising Committee.  The entire committee discussed the Hospitality position with the Green Room for the Entertainers.  All members decided to volunteer their time decorating and taking care of the Green Room.  They also want to get a small refrigerator and have some other items for next year.  Lanita was appointed Historian and Pistol Parker Bennett as Photographer.
Payson said he would like to have a Facebook Group Page for Lost N Lava members, just for information.  Everyone was in agreement.
No other business, next meeting, November 20th, 2014 at 5:30pm at 2nd Time Around in Shoshone.  
Meeting adjourned at 7:15pm.