LOST N LAVA COWBOY GATHERING
MINUTES FROM October 1st, 2014 at 2nd Time Around Antique Store, Shoshone, Idaho
Meeting called to order by Payson Reese, President at 5:38pm.
Those in attendance: Payson Reese, Claudia Reese, Ann Parker, Rusty Parker, Vernon Johnson, Betty Fredericksen and Ben Fredericksen.
Rusty asked to have an addition to the Agenda to discuss if the Lost N Lava group is going to split from Saddle Up to acquire their own 501C3.  
Betty asked what the organization, Saddle Up does.  Vern explained to her.  
Secretary Report was presented.  Rusty made an motion to accept the Secretary Report as presented, Vern 2nd, no discussion, motion passed.
Rusty presented the Treasurer Report.  Lost N Lava is $2,177.30 to the good.  Vern made a motion to accept the Treasurer Report, Ann 2nd, no discussion, motion passed. 
A discussion on the positive side of the Gathering. Trail Ride went very well.  The Barneys and the riders all seemed to be very happy with the event.   Excellent response to the Gathering itself.  Both night concerts were well attended, day shows on both days were also well attended.  Performers were excellent with many compliments from the public on how much they enjoyed the entire Gathering.  Sound man was great with all kinds of positive comments about him.  Lots of excellent media coverage, television and newspapers.  Lots of front page stories on Gathering and Trail Ride.  Good vendors and displays.  Overall the public has been very happy with everything.
There was a two page letter written to Lost N Lava from people from Montana that spent the entire weekend. They were very pleased with the entire Gathering but did offer a few suggestions.  Such as, Friday evening concert went on too long because of the all the sponsor recognition.  Mainly, concerned there was way too much talking and laughing from committee members when performers were trying to do their shows.  All of that in the back of the hall, carried right up to the front where they were seated the entire weekend.  Claudia will call and visit with her about the letter.  
Member comments were, No smoking within 30 feet of the building, speaker system outside during the day, some kind of lighting around the performer tables in the back of the building.  Should we continue with open mics after the Cowboy Church as there was hardly anyone in the building.  Maybe have local talent from 5:00pm to pre-show start on concerts.  Do not have half hour breaks during the day shows, ten minutes at the most with an hour lunch.  
Discussion on how much the group should donate to the VFW.  Rusty moved to donate $150.00 to the VFW, Post 3001, Ann 2nd, Discussion, Rusty suggested that when LNL gets its own 501C3 we should review on who we donate to, no further discussion, motion carries.  
Discussion on what to do with leftover Shirts, Paintings, Books and Coat from Gathering donations.  Committee decided to Raffle them off at the December 13th, 2014 Christmas Dinner at the Community Center in Shoshone.  Books left will be put up for sale at 2nd Time Around.  
Trail Ride Report.  Barneys were not in attendance so the dates for next Trail Ride will be decided at the next meeting.  Ann will talk to Barneys about meals.  
The Gathering date for 2015 will be September 18-20, 2015.  Rusty would like to see about getting some insurance for the Gathering event.  Rusty will check into insurance prices.  It was suggested that no dogs should be on the grounds during the Gathering event.  
There was a discussion on the Lost N Lava Christmas Community Dinner and Festival of Trees.    Ann said she has Brauts and Hamburger left over from the Campfire Dinner.  Rusty wanted to know about sharing proceeds from the event between LNL and the Chamber.  Rusty wanted to have a joint meeting between LNL and the Chamber about Festival of the Trees.  Discussion on entertainment.  Maybe 45 minutes long, ask Wayne Nelson and maybe Veronica Guthrie.  Ann suggested Bill Royce, plays Banjo and sings. Claudia will try to have some kind of ideas by next meeting. 
There was a discussion on Lost N Lava splitting from Saddle Up and acquiring their own 501C3.  If that did happen, Rusty would like to go to computer checks.  Vern made a motion to split from Saddle Up and request Lost N Lava’s money from Saddle Up at their next regular meeting, Rusty 2nd, no discussion, motion passed.
Rusty made a motion that Lost N Lava files a 1023 for the 501C3 paperwork, Rusty 2nd, no discussion, motion passed.   There were suggested names for a Committee to be formed to apply for the 501C3, Payson, Betty, Rusty and Vern.
Payson appointed Claudia to be Entertainment Chairman and Ann as Sponsor Chairman.
Discussed doing an advertisement in the upcoming Rupert Gathering Program.  Rusty made a motion to do a half page ad in the Rupert Gathering Program, not to exceed $50, Vern 2nd, no discussion, motion passed.
Committee agreed to continue to have regular meetings on the third Tuesday of each month at 5:30pm at 2nd Time Around.
Meeting adjourned at 7:15pm.